Conflict of Interest Policy

Introduction

  1. The Carse of Stirling Partnership is a recipient of funding from public and other sources and Trustees have an obligation to maintain the highest standards of integrity by carrying out their work in a way that will not compromise the reputation of the organisation.
  2. The Carse of Stirling Partnership is expected to have dealings with a wide variety of organisations and individuals, and this policy sets out the circumstances in which a business or personal interest must be declared. Public confidence in the Carse of Stirling and its Trustees depends on it being clearly understood that decisions are taken in the public interest as defined the purposes of the Carse of Stirling Partnership and not for any other reason.
  3. There are a variety of circumstances that could lead to a conflict of interest and Trustees, staff, contractors and volunteers must be fully aware of the impact which some external activities may have on the work of the Carse of Stirling Partnership.
  4. In considering whether to make a declaration in their Declaration of Interests on the Partnership Website in the case of Trustees and in any meetings or other Carse of Stirling Partnership proceedings, Trustees, staff, contractors and volunteers must consider not only whether they will be influenced but whether anyone else may perceive they will be influenced by the interest. Trustees, staff, contractors and volunteers must keep in mind that the test is whether a member of the public, acting reasonably, may consider that a particular interest could influence them.

Scope of Policy

  1. The Carse of Stirling Partnership will consider all declarations of interest from Trustees, staff, contractors and volunteers in accordance with this policy.
  2. The Carse of Stirling Partnership’s policy is to:
    1. treat all Trustees, staff, contractors and volunteers fairly
    2. provide a declaration process for Trustees, staff, contractors and volunteers in relation to circumstances where there could be a conflict of interest
    3. maintain records of Trustees interests on the Partnership website.
  3. This policy applies to all Carse of Stirling Partnership Trustees, staff, contractors or volunteers involved in decision making which could create a conflict of interest.
  4. Any Trustee, staff member, contractor or volunteer who knowingly withholds information regarding a potential conflict of interest may be asked to step down / no longer engage with the Partnership.

Responsibilities

  1. All Trustees must ensure that their interests are recorded and kept updated on the Partnership website.
  2. All Trustees, staff, contractors or volunteers involved in a decision making process must make a declaration at the start of the meeting/discussion where a conflict of interest may arise during that decision making process.
  3. Any Trustee chairing a decision making meeting is responsible for seeking declarations from all attendees and ensuring that these are recorded in the minutes of the meeting. They are also responsible for taking any action necessary should an interest be declared which is considered by the meeting to be in conflict with any agenda item which is the subject of a decision.

Compliance

  1. All Trustees, staff, contractors and volunteers must support this policy otherwise they will be asked to stand down as a Trustee or no longer engage with the Partnership if they are a staff member, contractor or volunteer.

END OF POLICY

December 2018